Terms & Conditions
By registering for the 11th IEEE Swiss Conference on Data Science (SDS2024) you are agreeing to comply with the following terms and conditions. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register. Submission of a registration is regarded as an affirmation of your acceptance of the Event Terms & Conditions.
Liability waiver & release
In consideration of being allowed to register for, and participate in the SDS2024, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue SDS2024 organising committee, IEEE or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of SDS2024. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.
A – Non-discrimination Policy
IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE prohibits discrimination, harassment, and bullying against any person for any reason – for example, because of age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. See IEEE Policies, Section 9.26 and for the complete policy.
We, the organizers of the SDS2024, in recognition of the importance of our technologies in affecting the quality of life throughout the world, and in accepting a personal obligation to our profession, do hereby commit ourselves to the highest ethical and professional conduct according to the IEEE Code of Ethics.
B – Event Conduct and Safety
The SDS 2024 is dedicated to providing a harassment-free conference experience for everyone, regardless of for example, age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. We do not tolerate harassment of participants in any form. Harassment includes, but is not limited to:
- Sexual images in public spaces.
- Deliberate intimidation, stalking, or following.
- Harassing photography or recording.
- Sustained disruption of talks or other events.
- Inappropriate physical contact.
- Unwelcome sexual attention.
- Offensive comments related to age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, gender expression, appearance, matriculation, political affiliation, marital status, and veteran status.
- Advocating for, or encouraging, any of the above behavior.
B1 – Enforcement
Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants. If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund.
Participants asked to stop any harassing behavior are expected to comply immediately. We expect participants to follow these rules at all event spaces, including conference technical sessions and other events, hotel venues, and event-related social spaces. Participants should follow these rules outside event activities too!
B2 – Reporting
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and code of conduct violations reduce the value of our event for everyone. We want to provide a safe, inclusive environment at our event. And people who report unacceptable behavior help us cultivate a safe and inclusive environment. To make a report: Email the general chairs and the steering committee chair, or directly report to firstname.lastname@example.org.
When taking a personal report, we will ensure you are in a safe environment and cannot be overheard. We may involve other event staff to ensure your report is managed properly. Once in a safe environment, we will ask you to tell us about what happened. This can be upsetting, but we will handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone, and we won’t tell anyone who you are.
If you are being harassed by a member of the SDS2024 community outside event spaces, we still want to know about it. We will take all good-faith reports of harassment by community members seriously. This includes harassment outside event spaces and harassment that took place at any point in time.
B3 – Consequences
If an SDS2024 participant engages in harassing behavior, they may be sanctioned or expelled from the event without a refund at the discretion of the organizers. Further action may be taken by IEEE in accordance with its policies covering the code of conduct (9.25 Civility Policy, 9.26 Policy Against Discrimination and Harassment), whose consequences may include expulsion from membership in the IEEE; see the IEEE policies, IEEE Technical Activities procedures and the IEEE Member Code of Conduct for more information on these further IEEE actions.
C – Collected Data
We use the personal data you provide in this registration to administer your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
IEEE and data innovation alliance may disclose your personal data to third-party service providers engaged by IEEE to assist in the conduct of the event (e.g., housing bureau, mobile application provider). Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to IEEE may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, IEEE will not disclose your personal data to any other third party without your consent except where required to do so by law.
C1 – Data processing
SDS2024 agrees that the processing of your data complies with the EU-DSGVO wherever applicable. The information collected through this site is exclusively for the owner except as described herein, none of this information will be sold or communicated to a third party.
C2 – Collected data
The following data is collected in order to ensure the proper functioning of the website, our mailboxes as well as all activities related to the SDS2024 registration and event organization processes.
Exhibition, Promotional and Sponsorship application forms:
- Purposes of data processing: Respond to the application requests
- Categories of data processed: Email address / Names / Phone / Title
- Categories of people: Potential exhibitors, advertisers, sponsors
- Recipients of the data: data innovation alliance
- Data transfers outside the EU: The processing may require data to be transferred and/or transmitted to IEEE outside the EU.
- Duration of the conversation: Data will be kept for a period that does not exceed the time required for the intended purposes
- technical data: protocol, standard, type of request, the answer returned, the result of anti-spam and anti-viral analyses, server-to-server connection data, the weight of data …
YOUTUBE & VIMEO: The data protection of data innovation alliance is applicable in this context
C3 – Security measures of the stored data (non-exhaustive list)
- Weekly anti-viral analysis of our website
- Anti-spam and anti-viral analysis of incoming and outgoing mails
- Strong encryption of the words of our passwords
- Restricted access rights on files
- “Lesser privilege” firewall rules
- HIDS (automatic blocking of attackers / suspicious behavior / after too many authentication failures).
- Watch on the good practices and recommendations of the ANSSI
D – Usage of photographic and video material
To comply with global data privacy laws, SDS2024/IEEE imposes certain restrictions on the use of multimedia at its events (e.g., photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smartphones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed, or otherwise commercially exploited in any manner whatsoever.
SDS2024 may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. We may also use social media (e.g. X, LinkedIn) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, SDS2024, or IEEE. Such infringement would include but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the event, you acknowledge and agree as follows: (a) SDS2024 may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, SDS2024 disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
E – Service as an invited speaker
If you agree to speak at SDS2024 as an IEEE sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, and work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.
F – Credential/badge during the event
SDS2024 co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. If during the event you attend a session or program hosted by an exhibitor other than IEEE, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-SDS2024/non-IEEE entity, and we will take no responsibility for how that company uses your personal information.
G – Publication and No-Show Policy
Papers are reviewed on the basis that they do not contain any plagiarised material and have not been submitted to any other conference or journal at the same time (double submission). These issues are taken very seriously, and SDS2024/IEEE will take action against any author who has engaged in either practice. Please see the IEEE Web Page on Plagiarism and the IEEE Web Page on Double Submission. To be published in the SDS2024 Conference Proceedings and to be eligible for publication in IEEE Xplore®, one author of an accepted paper is required to register for the conference. Non-refundable registration fees must be paid in due time by the author’s registration deadline.
For authors with multiple accepted papers, one full registration is valid for up to 2 papers of which he/she is an author or co-author AND presenter and includes papers for the technical program and/or demo session.
It is possible to transfer an author registration to a co-author. If so, a request should be made in writing and emailed to email@example.com by Friday, 19th of April 2024. Registration rate difference will apply depending on the membership status of the new registration.
H – Reproduction
The texts, images, and illustrations on this website are the property of their authors. It is forbidden to reproduce, transfer, distribute, or store part or all of the contents in any form whatsoever without the prior written consent of the author.
I – Disclaimer
The information on this site may contain technical inaccuracies or typographical errors. This information may be periodically modified. The site can undergo without notice improvement or change. SDS2024 reserves the right to change, amend, add, or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply.
These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors). The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of SDS2024 or IEEE. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
Applicable law and jurisdiction
Swiss law shall apply to any legal disputes arising in connection with the event. The exclusive place of jurisdiction is Thun.